Life At Cabot
Our colleagues tell us how they feel about working with us across Cabot's brands and UK sites.
Executive Assistant and Facilities Manager
Madrid, SpainJob Description
Job Purpose
El rol principal es apoyar al Country Manager de Iberia de la empresa y al Operational Team de Dirección (OT) cuando sea necesario, así como garantizar el correcto funcionamiento de las oficinas y servicios generales. Este puesto combina funciones estratégicas de asistencia ejecutiva con la gestión operativa y logística del espacio de trabajo, asegurando eficiencia, organización y una experiencia óptima para empleados y visitantes.
Key Accountabilities & Responsibilities
- Gestión / coordinación de agendas, viajes, documentación y gastos para el Country Manager y OT.
- Control, elaboración y custodia de actas de reuniones clave, con especial énfasis en sesiones de Dirección y Comités estratégicos, asegurando la reserva de sala ejecutiva, redacción de Agenda, toma de Minutas y la correcta identificación de decisiones, acciones, responsables y fechas de compromiso, así como su seguimiento hasta cierre.
- Enlace tanto interno como externo con miembros de la Junta Directiva, partes interesadas clave y clientes.
- Actuar como punto de contacto entre la dirección y otros departamentos o entidades externas.
- Recepción y gestión de visitas, proveedores, asistencia a reuniones, redacción de actas y acciones.
- Compilar / archivar cartas confidenciales y otra documentación.
- Preparar documentación, presentaciones e informes.
- Apoyo en proyectos especiales asignados por la dirección.
- Organizar y gestionar eventos y off-sites en coordinación con RH.
- Gestión de las oficinas, incluyendo:
- Supervisar y asegurar el cumplimiento de las políticas internas relacionadas con el uso y funcionamiento de la oficina.
- Realizar inspecciones periódicas para comprobar el estado general de las instalaciones, coordinando también las revisiones obligatorias (extintores, alarmas contra incendios y otros sistemas de seguridad).
- Velar por el adecuado cumplimiento de las políticas de Seguridad Física en coordinación con la Recepción y la Seguridad privada de la planta.
- Atender y resolver incidencias relacionadas con el espacio de trabajo, garantizando el correcto funcionamiento de sistemas eléctricos, climatización y demás servicios técnicos.
- Control de suministros: material de oficina, merchandising, consumibles y otros recursos necesarios.
- Gestión y seguimiento de los presupuestos de la oficina, incluidas las adquisiciones. Comprobación y seguimiento de la facturación y los pagos.
- Mantener la relación con la propiedad y otros interlocutores relevantes (mantenimiento, seguridad, administración).
- Coordinar la logística interna: organización de mudanzas, reasignación de puestos de trabajo, control de inventario y realización de pedidos
- Cumplimiento de buenas prácticas ambientales en oficina incluyendo reportes de los indicadores ESG críticos.
We are people helping people
At Cabot, we’re people helping people. Supporting customers, empowering colleagues, and making the effort to be invovled in the communities we work in.
Our Total Rewards Package for All Round Wellbeing
We understand the importance of the balance between work and life, between fun and professionalism, and between being a corporation and being a community. That’s why we provide compensation structures and benefit plans tailored to each of our global hubs, and then enhance them with a wide range of programs that support your personal and professional growth. It’s our way of showing you that we recognize your value, understand what’s important to you, and want to reward your contributions.
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Holistic Wellness
Colleague Wellness - We're focused on your wellbeing and that means supporting you across all elements of it. This comes from our company sponsored team building events, on site events to form bonds with colleagues, Mental Health First Aid support, Webinars, Employee Assistance Program and more!
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Healthcare
Healthcare - Take advantage of our healthcare options to help you stay well... Gym discounts, Eye Tests and discount offers on glasses, our Employee Assistance Programme and more.
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Perks
Perks - Our Colleague Discount Programme includes Transport, Retail discounts and much more.
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Career Path & Development
Career Progression comes from the fact we invest in our people's skills and ability. We support your individual development, offering regular training to ensure you have the best tools and knowledge for the job. We want to help you be ready for your next career move with us.
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Awards & Recognition
Awards & Recognition - We will always recognise our people's contribution to what we achieve every day. That might be an informal on the spot reward or thank you or part of the formal awards and recognition we run throughout the year such as star of the month and our global President's Club.
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Pay & Bonuses
Pay & Bonuses - Earn a competitive salary, with the opportunity to participate in fun team building incentives!
Our Values In Action
At Cabot, we care about making a meaningful impact on our people, our customers, and our communities. We believe diversity in all its forms brings different thinking styles and perspectives. That builds our creativity and ability to find a better way. It also enables us to understand the different communities that make up our society. The more we understand, the easier it is to deliver the right outcomes for our customers.
Inclusive Workplace
We are striving to be an inclusive and progressive organisation where everyone feels comfortable and enabled to be themselves at work. We value the diversity of thought that different backgrounds and cultures can bring as it makes us stronger. The more we understand each other, the easier it is to deliver the right outcomes for our consumers and to support each other. Prioritising inclusion and belonging improves collaboration and enhances people’s wellbeing; both of which are essential parts of supporting our colleagues, and in turn our business, to succeed.
Giving Back To Our Community
We give back by volunteering, and charity work, trying to make a positive impact on the communities, where we live and work and we are proud to do so.
Employee Resource Groups
Our Pride Network Programme is making an impact, with the number of members and allies continuing to build. The education and awareness they are providing will prove invaluable
Women at Encore and Allies is our resource group for female colleagues and their allies across Cabot. The group serves as a support system providing education, personal growth, information, and idea sharing
Black Employee Network (BEN) is an employee resource group dedicated to empowering Black colleagues and fostering a more inclusive workplace culture. The group aims to provide a supportive community for Black employees, promoting professional development and career advancement opportunities, and advocating for equity and equality within the organisation.
Celebrating Our Achievements
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